Privacy Policy

WHAT?

This is the Privacy Policy of Airobot NV. Airobot NV is a private limited liability company incorporated under Belgian law, whose registered office is located at 3800 Sint-Truiden, Lichtenberglaan 1090 and registered with the “Kruispuntbank van Ondernemingen” under number 0603.992.571 (“Airobot NV” or “we”).

This Privacy Policy may be modified, for example in response to new features on the website or to comply with new legal, contractual or administrative obligations. We therefore encourage you to consult this Privacy Policy on a regular basis. Important changes will be announced via our website. This version of the Privacy Policy was last amended on September 1, 2023.

When you use any of our services, we ask you to provide certain personal data. This data is used to perform our services. The data is stored on Belgian servers.

We would like to give further explanation below regarding our processing of personal data that takes place via the airocollect.com website and/or online, as well as within the framework of our services. This Privacy Policy should be read together with the Cookie policy, which can be found here COOKIE POLICY.

RESPONSIBLE

Airobot NV is the controller for the processing and storage of personal data.

When collecting and processing your personal data, we respect the Belgian regulations on the protection of personal data, as well as the General Data Protection Regulation (“GDPR”) as of its entry into force on May 25, 2018.

The contact email address is: contact@airobot.eu with the subject line “GDPR – my data”.

PROCESSING PURPOSES AND LEGAL BASIS.

The purposes for these processing operations are, on the one hand, the performance of the agreements with our clients, client management, billing and accounting and, on the other hand, the application of the Law of September 18, 2017 on the prevention of money laundering and the financing of terrrorism and on the restriction of the use of contacts (hereinafter: anti-money laundering legislation).

The legal grounds are the performance of the contract, the fulfillment of legal and regulatory obligations and/or our legitimate interest.

PROCESSING OF PERSONAL DATA

According to your activities and your relationship with our firm, we process the following personal data: your personal identification data; national register number; identification data under anti-money laundering legislation; data on solvency, insurance; financial transactions; CBE number, professional activities; agreements and settlements; licenses; personal details; immigrant status; mandates held; complaints, incidents or accidents; family composition, marriage or current form of cohabitation; memberships in associations, organizations, groups or professional societies; judicial data concerning suspicions, convictions and sentences, judicial measures or administrative sanctions; current employment; salary data to the extent necessary for the processing of the file; data of persons under 16 years of age; visual and audio material necessary for the processing of the file or in the context of a training or event.

Within the framework of the cooperation with Airobot NV, these data can be disclosed to third parties, insofar as this takes place within the framework of the service and the necessity of the file (e.g. notary, court, bailiff, …).

These data will not be used for commercial purposes. Airobot NV may store this data in its database and use it to send messages including commercial messages to the Client in the context of its services.

WARNING

As a result of the use of digital communication and the use of various apps such as messenger, Facetime, whatsapp, We transfer, Zoom, videoconferencing, etc. within the framework of our services, it is not excluded that digital means of communication are used both by you and by myself or a person appointed by me. Please note that the use of these means of communication cannot guarantee the same absolute confidentiality as a face-to-face consultation. If the client cannot agree to this, the client should explicitly request a personal consultation. When opting for a digital meeting with recording of the conversation, the client must give his consent in writing to Airobot NV concerned prior to this consultation. In any case, Airobot NV does not in any way authorize the recording or recording of a professional conversation in any way without his/her express, prior and written consent.

DURATION OF PROCESSING

Personal data will be kept and processed by us for a period necessary in function of the purposes of the processing and in function of the relationship (contractual or otherwise) we have with you.

In any case, your data will be deleted from our systems after a period of five years following the termination of the agreement, file, collaboration or project, except with regard to such personal data that we are required to keep longer on the basis of specific legislation or in case of an ongoing dispute for which the personal data are still necessary.